Onboarding Automation with n8n
Transform chaotic onboarding into a seamless, automated experience. Provision accounts, send training materials, schedule check-ins, and track completion—all automatically.
The Problem
Onboarding involves 20+ manual steps across HR, IT, and managers. New hires wait days for account access, miss important training, and have inconsistent experiences. HR spends 5+ hours per new hire on administrative tasks.
How n8n Solves This
n8n orchestrates the entire onboarding journey. When a new hire is added to your HRIS, workflows automatically provision accounts, send welcome emails with training links, schedule intro meetings, assign mentors, and track progress through the onboarding checklist.
"As an n8n Verified Creator, I've found that the biggest ROI comes from automating IT provisioning. Getting new hires productive on day one instead of day three is a game-changer.
n8n Verified Creator
Key Features
Integrations Used
Implementation Process
Our proven approach to delivering your automation
Discovery
Document current onboarding process and stakeholders
Design
Identify all systems requiring account creation
Development
Design onboarding timeline and touchpoints
Testing
Create welcome content and training assignments
Deployment
Build workflows for provisioning and communication
Support
Set up progress tracking and manager notifications
Get Onboarding Automation for Your Industry
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Calculate Your Onboarding Automation ROI
Frequently Asked Questions
Can this create accounts in Google Workspace automatically?
Yes, n8n can use Google Admin API to create user accounts, add them to groups, and set up their email—all triggered by a new hire entry in your HRIS.
How do you track onboarding progress?
We create a progress tracker in Notion or Airtable that updates as tasks are completed. Managers get automated updates on their new hire's progress.
Can this work for customer onboarding too?
Absolutely. The same principles apply—automated welcome sequences, product setup guides, check-in scheduling, and progress tracking.
What if something fails during provisioning?
The workflow includes error handling and notifications. If an account creation fails, IT is immediately alerted with details to resolve manually.
Ready to Implement Onboarding Automation?
Let's discuss how this automation can transform your workflow.