Virtual Assistant Invoice Generator for United States
Create professional virtual assistant invoices for clients in United States. This free invoice generator combines virtual assistant-specific billing practices with United States's tax requirements (0-10.25% (varies by state)) and preferred payment methods like ACH Transfer and Wire Transfer.
Free, no registration required. Your data stays in your browser.
United States Tax Information
Sales tax varies by state (0-10.25%). Federal EIN may be required for B2B. No federal VAT system.
Virtual Assistant Services to Invoice
- Administrative support
- Email management
- Calendar scheduling
- Data entry
- Research
- Customer support
- Social media
Invoice Requirements in United States
Payment Terms
Retainers paid monthly in advance. Hourly billed bi-weekly or monthly.
Payment Methods in United States
Virtual Assistant Invoice Tips
- Track hours with descriptions
- Group tasks by category
- Include time tracking report
- Reference retainer hours
- Note overtime
Frequently Asked Questions
What tax rate applies to virtual assistant invoices in United States?
United States has 0-10.25% (varies by state). Sales tax varies by state (0-10.25%). Federal EIN may be required for B2B. No federal VAT system.
What payment methods are common for virtual assistants in United States?
Common payment methods in United States include: ACH Transfer, Wire Transfer, Check, Credit Card, PayPal, Zelle. Retainers paid monthly in advance. Hourly billed bi-weekly or monthly.
What should virtual assistant invoices include in United States?
Your invoice should include: Business name and address, Client details, Invoice number, Date and due date. For virtual assistant services specifically, also include: Administrative support, Email management, Calendar scheduling.
How should VAs track and bill time?
Use time tracking software. Provide detailed reports with invoices.
Should VAs offer retainer packages?
Yes, retainers provide stable income. Offer 10, 20, or 40 hour packages.
Do I need to charge sales tax?
Sales tax requirements vary by state and service type. Most services are exempt.